What should I do when I’m going to be out of the office?

• If you have planned PTO that your manager has approved, then you just need to make sure that relevant work activities or deadlines are taken care of and that you set your out of office message on your email and phone.
• If you are unexpectedly absent, you should:
  • Call or email your manager (a voicemail message is an acceptable notification).

Standard out of office voicemail and email message
“You have reached the voicemail for (name) with Power Design. I will be out of the office from/on (day) to (day). If you require assistance in my absence please contact (name) at extension (ext. #) or you may reach me on my cell phone at (cell #). Thank you.”

How do I request PTO (paid time off)?
For instructions on how to request time off or for general information about PTO, please refer to our PTO policy.

Standard holiday/office closing out of office messages.

FOR THOSE THAT WILL NOT GET CALLS FROM CUSTOMERS/FIELD   
Our office will be closed [WEEKDAY(S)] for the holiday. We will resume normal operations on [DATE]. If you need assistance during this time, you may reach (your department’s back up name, email, and cell phone #). Thank you.

FOR THOSE THAT WILL GET CALLS FROM CUSTOMERS/FIELD
Our office will be closed [WEEKDAY(S)] for the holiday. We will resume normal operations on [DATE]. If you need assistance during this time, you may reach me at (cell phone #). Thank you.

OUT OF OFFICE DESKTOP PHONE MESSAGE

You have reached the voicemail for (name) with Power Design. Our office will be closed [DATE] for the holiday. We will resume normal operations on [DATE]. If you need assistance during this time, you may reach me at (cell phone #). Thank you.